How to make the switch from Hotmail to Outlook
If you’re like most Microsoft users, you probably have an account with Hotmail (now Outlook) and use it on a daily basis to send and receive email. If so, you may be interested in learning how to switch your account from Hotmail to Outlook and what the process involves. This quick tutorial will give you all the information you need on how to make the switch.
Import Your Messages
One of the first things you’ll want to do is import your old Hotmail messages into your new Outlook account. Fortunately, this is a pretty easy process. Just follow these steps
- Sign in to your current Hotmail account.
- Select the Options button in the upper right-hand corner and then select Import/Export.
- Click on Start an Import. Select Outlook as your destination service and enter the password for that account when prompted.
Setup Automatic Email Forwarding
- Log in to your Hotmail account and click on the gear icon in the top right corner.
- Select More mail settings from the drop-down menu.
- On the next page, select Email forwarding from the list of options on the left.
- Enter your desired Outlook email address in the Forward your email to field and click Save.
Setup Additional Email Addresses
If you’re like many people, you probably have multiple email addresses. You might have a work email, a personal email, and an email for online shopping. So, when you’re ready to move your Hotmail account to Outlook, you’ll want to set up additional email addresses. Here’s how Sign in to your Microsoft account
Scroll down and click Add an Email Address
Follow the steps on screen
Choose which type of email address you want (Work, Personal, or other)
Fill out all of the required fields with information about that type of address
Check for Duplicates
Before you start, it’s a good idea to check for any duplicate accounts. To do this, sign in to both your Hotmail and Outlook accounts and look for any identical folders. If you find any, you can delete them before moving on. For any emails you decide to keep, mark them as important. Add Important Tag: Once that’s done, add an important tag so that Outlook will notify you if anything new comes up in these folders . Then go back to your Outlook account and copy all of the messages from your old account into the inbox folder.
Go through them one by one and either archive or delete each email according to whether or not you want it saved for future reference. Finally, create two rules within Outlook to move any incoming messages (within three days) from your old account into specific subfolders—one for urgent messages that need attention now, another for ones that can wait until later when they’re less pressing.
Convert to IMAP
IMAP is a more modern protocol that has several advantages over POP. With IMAP, your email is stored on the server, so you can access it from any device. Plus, IMAP syncs your email across devices, so you always have the most up-to-date version of your messages. To convert your Hotmail account to IMAP, follow these steps
- Log in to your Hotmail account and select Account Settings
- Select More mail settings and then Email delivery
- Click Change delivery options
- Under Mail Delivery, select IMAP as the service option
Delete Old Emails
If you’re like most people, you probably have a lot of old emails taking up space in your inbox. But don’t worry, there’s an easy way to get rid of them. Just follow these simple steps Click on More (bottom right) and select Settings. Under General, scroll down to the bottom and click on Delete all messages from this account. Select any other folders that contain junk mail or unwanted email, then click Move selected items to trash. Now when you log back into your account, all those pesky emails will be gone for good!
Edit Account Settings Section 8) New Keyboard Shortcuts
Hotmail is on its way out, and Microsoft is pushing hard for users to switch over to Outlook. The process is actually pretty simple, and once you’re done, you’ll have access to all new features and shortcuts that Outlook has to offer. Here’s a quick guide on how to make the switch
- Head to the Sign In page in your browser, click Sign In in the upper right corner of the screen, then enter your username and password as usual.
- When prompted, select Switch services, then choose which account type you want to use: Exchange ActiveSync or POP3/IMAP4.
- Fill in your email address (the one used with Outlook), your password, and a security question if desired.