It’s easy to share files and folders with individuals in Google Drive, but what if you want to share with groups? For example, say you are organizing a group project and need to share folders with each team member. Fortunately, there are plenty of ways to set this up. This guide shares five different methods that can help you make sharing files and folders with groups easy in Google Drive. Read on to learn more!
Share a New Document
When you create a new document in Google Drive, you can easily share it with a group by clicking the Share button in the top-right corner. A pop-up window will appear, allowing you to enter the email addresses of the people you want to share the document with. You can also add a message before sending. It’s that easy! #2 – Share an Existing Document: If you have an existing document that needs to be shared with multiple recipients, there are two ways for doing so. First, click on the Share button at the top right corner of your screen. Next, click Share from the drop-down menu next to To: Then type in all recipient’s emails and type a subject for your shared file. (You can also use @mentioning instead of typing out each person’s email address.) Second, you could go into File > Share > Invite People from Your Contact List (if you’re using Gmail).
Share an Existing Document
Sharing an existing document is quick and easy. Simply open the document, click the Share button in the top-right corner, and enter the email addresses of the people you want to share it with. You can also add a message if you’d like. If you want to give someone edit access, click on the Can edit drop-down menu and select their name. To delete the sharing permissions for one person, just click the X next to their name. To stop sharing with everyone at once, click Unshare at the bottom of the list. But remember that when you unshare something, anyone who already has access will still be able to see and edit it.
Use Team Drives
Team Drives are perfect for groups who need to share a lot of files and folders. All members of the group will have access to the same files, making it easy to collaborate on projects. Plus, any changes made by one member will be reflected for everyone else, so you’ll always be working with the most up-to-date version. To get started, just create a new Team Drive and add your team members. Once they accept, they’ll automatically be added to the drive. That’s all there is to it!
Add People Privately
When you add people privately, they’ll only be able to see the files and folders you’ve specifically shared with them. To do this, open up the file or folder you want to share, click Share, and then enter the email address of the person (or people) you want to share with in the People field. If you want, you can also add a message before sending. It’s important to note that when you’re adding people privately, they won’t have access to any other files or folders on your account until you decide to give them more permissions. You can stop sharing with someone at any time by clicking the Stop Sharing button next to their name.
Create a Group
One of the best ways to make sharing files and folders with groups easy is to create a group. That way, you can add people to the group and they will have access to all of the files and folders that you share with them. Plus, you can easily remove people from the group if they no longer need access. To create a group , go to the menu on the left side of your screen (the blue bar) and click on New > Group. Give it a name, pick who you want to be members, and then click Create.